2 Hp’s Specification of the library project

© HP

2.1 Introduction

A lot of schools and university institution — for instance TECFA — have small specific libraries. A MOO could be a good place to:

  • trace where books are,
  • remind users of there duties,
  • cooperate in sharing books,
  • gather qualified information about books (information and news value, readability),
  • share knowledge about books (which books to consider for specific task, favourite books, new books).

With books I mean also other medias with same usage: unpublished didactical material, audio-tapes, videos, CDs.

The scenery would be a library with information desks and conference rooms.

 
 
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Hp’s Specification of the library project : Introduction - 2 -

2.2 Example library

As a example library I use a School that teaches applications. There, in every class room, is a small library where books should be traced, a central library is available to all teachers, every teacher owns some personal books that he or she might be willing to share with others, also there is a central filing of didactical material, but there is also private material of teachers, sometimes outdated or not finished that is not transferred to the central filing system.

 
 
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Hp’s Specification of the library project : Specification of the project - 3 -

2.3 Specification of the project

Set up of a library model, with information desk, conference room, different rooms containing bookshelves ordered by subject or other criteria.

There are logical medias (books) with properties as full title, author, abstract, readability rating, information value rating, readers opinion about the book. The Reference (i. e. Wengers 1987a) and the ISBN-Number (or other reference system for different medias) are set as name and alias, a further property is the

There a physical medias. For instance a periodical that contains several articles (logical medias). Physical medias may have the same name as logical medias, they have a reference in the library system. this can be a serial number or a library code already used in the library or newly created in the library. Physical medias contain two list:

  1. List of the logical medias that they contain.
  2. List of places, where the different copies of the media are.

Logical medias that can be split in several physical medias (for instance a language kit with several tables) are treated as a whole. Splitting is not programmed yet.

 
 
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Hp’s Specification of the library project : Specification of the project - 4 -

The following functions are programmed

Checkout (Check out of physical media (one book or several books) at once form a library.

Checkin (Check in of one or several medias)

Request (request a media to use it for a definite period)

Promise (promise to give a media to someone)

Give (hand over a media to some one else)

Confirmation of receipt of a given media.

Inventarisation of the medias in the library.

Inscription as library user.

Inscription as some one who is sharing books.

Leaving messages when you are around the next time to answer questions immediately.

Leaving messages that are sent by e-mail to other users.

Conferencing.

 
 
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Hp’s Specification of the library project : User Manual - 5 -

2.4 User Manual

Connect to the MOO with UserName and Password.

You are in the arrival area of the library.

In the whole library you have available:

  • information about any book known to the library. To get the information you must know the Library-Index or short-name of the Book.
  • you can list books and copy the booklist to any database tool. (for instance to Excel) for off line searching, sorting and printing. There are no search tools in this library.
 
 
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You can find books by two means:

  1. walk around in the library. Books are grouped eather by:
    1. Subjects (for instance you have a room about applications). In this room you find a bookshelfs about word-processing, spread-sheet, presentation, drawing, painting. There you find all books.
    2. Persons and there personal interests. Go to the rooms of the persons and look around there
    3. By asking people: You find people that can help you here. You find information desks. If there is noone around you can leave a message or get information when there is some one there. There are conference rooms where there are sometimes meetings. There people discuss books: new books, value of books.

    You can go to the following places where you will find:

    Conference rooms: People discussing anounced topics at anounced times.

    Topic rooms: Bookshelfs with books to this topic.

    Personal rooms: Bookshelf with Books that belong to certain persons. This books are important for the work and studies of this person. You can leave the person a message and the person may let you its book for some time or he or she sends you a copy of a part of the book.

 
 
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When you have found a book.

  1. You may leave a message how you rate the book.
  2. You may request the book. Depending on the way a library works the book will be reserved for you and you can go and get it or the book or a copy of an article in the book will be sent to you.
  3. If there is a library where you can physically take the book and use it for some periode of time, you or the responsible person at the library can check out the book.
  4. You can leave a message, if a book is missing.
 
 
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If you have taken a book, you might get messages by email if someone else requests a book, has questions concerning the book or when the book is due to be brought back to the library.

If you can give library books and private books physically from one person to the other you can:

  1. Mark the book as given. The other person will then be requested to confirm that he/she got the book by email or by connecting to the online library.
  2. Confirme that you received a book, whether the confirmation has been requested or not.

You can add a book as information unit. You can add a physical presence information to existing books or a new books.

You can remove a physical presence information if a book is sold to a person outside the library system or if a book is lost.

A person can leave the library system, then all its physical presence information on books will be removed.

You can join the library system, open there a office and make your private books available to others.

 
 
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Hp’s Specification of the library project : Conclusion - 9 -

2.5 References

 
 
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